Starting July 1, 2025, Florida landlords will have a powerful new tool to streamline communication with tenants: legally recognized electronic notices via email. Under House Bill 615 (HB 615), signed into law by Governor Ron DeSantis, landlords and tenants can opt to exchange certain rental notices electronically—but only if both parties consent in writing.
This long-awaited change modernizes the landlord-tenant relationship by aligning Florida law with the digital practices already used in rent collection, maintenance requests, and lease execution. It’s a win-win for efficiency, cost savings, and record-keeping—but to take advantage of it, landlords need to be ready on Day One.
What Does HB 615 Change?
HB 615 creates a new Florida Statute, Section 83.505, and amends other parts of Chapter 83 to allow for email delivery of certain rental notices. This option is available only if the landlord and tenant sign a written addendum agreeing to electronic communication. The law applies to both residential and nonresidential tenancies.
Under the new law:
- Notices sent by email are considered delivered when sent, unless they bounce back as undeliverable.
- The landlord must retain proof of transmission.
- Tenants must provide a valid email and consent in writing using a properly formatted addendum.
This move enhances administrative efficiency while maintaining key legal safeguards—but opt-in is essential.
What Notices Can Be Sent by Email?
Once both parties opt in via the required addendum, landlords can send the following notices electronically:
- 3-Day Notice to Pay Rent or Quit
- Notice of Lease Violation
- Notice of Non-Renewal
- Notice of Termination
- Notice of Entry (right to access the premises)
- Notice of Rent Increase
- Notice of Changes to Lease Terms
Other communications related to the rental agreement may also be included if mutually agreed.
However, service of process, eviction pleadings, and certain statutory notices may still require physical delivery. HB 615 does not eliminate traditional notice rights—it adds an alternative for qualifying landlords and tenants.
Requirements for a Valid Email Notice
To legally use email notices under HB 615, landlords must:
- Use a written addendum signed by the tenant, confirming voluntary consent to receive notices electronically.
- Ensure the addendum includes:
- The tenant’s valid email address
- A clear statement that electronic delivery is optional and may be revoked in writing
- Retain copies of:
- The addendum
- Each notice sent
- The email delivery confirmation or transmission record
If a tenant changes their email or revokes consent, the landlord must resume physical delivery until a new addendum is signed.
Why Landlords Should Act After July 1, 2025
Beginning July 1, 2025, Florida landlords should take proactive steps to incorporate HB 615 into their rental procedures:
✅ Benefits of Using Electronic Notices
- Eliminates the need for door posting in many cases, reducing confrontation and time-consuming physical delivery.
- Reduces costs for printing, postage, and certified mail services.
- Speeds up delivery and response times, making it easier to enforce lease terms.
- Improves documentation through automatic recordkeeping of email notices.
- Streamlines routine administrative communication, like lease renewals, rent increases, and access notices.
- Creates a more professional and modern tenant experience that aligns with today’s expectations.
To take full advantage:
- Include the electronic notice addendum in all new leases signed on or after July 1, 2025.
- Invite current tenants to sign the addendum so you can use electronic notice for renewals, rent demands, and violations.
- Train property managers and staff on recordkeeping requirements and delivery standards.
- Use software or platforms that retain verifiable proof of sending each notice. to incorporate HB 615 into their rental procedures:
- Include the electronic notice addendum in all new leases signed on or after July 1, 2025.
- Invite current tenants to sign the addendum so you can use electronic notice for renewals, rent demands, and violations.
- Train property managers and staff on recordkeeping requirements and delivery standards.
- Use software or platforms that retain verifiable proof of sending each notice.
This upgrade will reduce costs, speed up notice delivery, and create better documentation for landlords—but only if implemented correctly.
Attorney Tips for Compliance and Best Practices
- Do not rely on email notice unless you have a signed addendum from the tenant.
- Maintain an email correspondence file for each tenant.
- Use certified mail or process servers for critical court documents and legal pleadings—HB 615 does not change those rules.
Sample Electronic Notice Addendum Language (Effective July 1, 2025)
The following is the complete statutory form language from Florida Statutes Section 83.505, as enacted by HB 615. It must be included either in the rental agreement or as a separately signed addendum for electronic notice delivery to be valid:
Landlord election:
Notices from a tenant may contain time-sensitive information about the tenant’s housing. The election to receive notices from the tenant by e-mail is voluntary.☐ I …(name)…, the landlord or the landlord’s agent, agree to receive notices required by the rental agreement or under part II of chapter 83, Florida Statutes, from the tenant by e-mail. I designate the following e-mail address for receipt of notices from the tenant: …(landlord’s or landlord’s agent’s e-mail address)….
☐ I do not agree to receive notices by e-mail.I may revoke my agreement to receive notices by e-mail by providing written notice to the tenant which is effective upon delivery of such written notice and does not affect the validity of any notice that was previously sent by e-mail.
I may update my e-mail address designated for electronic delivery at any time by providing written notice to the tenant specifying the new e-mail address, which takes effect upon delivery of such notice.
Tenant election:
Notices from a landlord may contain time-sensitive information about a tenant’s housing. The election to receive notices from the landlord by e-mail is voluntary.☐ I …(name)…, the tenant, agree to receive notices required by the rental agreement or under part II of chapter 83, Florida Statutes, from the landlord by e-mail. I designate the following e-mail address for receipt of notices from the landlord: …(tenant’s e-mail address)….
☐ I do not agree to receive notices by e-mail.I may revoke my agreement to receive notices by e-mail by providing written notice to the landlord which is effective upon delivery of such written notice and does not affect the validity of any notice that was previously sent by e-mail.
I may update my e-mail address designated for electronic delivery at any time by providing written notice to the landlord specifying the new e-mail address, which takes effect upon delivery of such notice.
A notice sent electronically pursuant to this section is deemed delivered at the time it is sent, unless the e-mail is returned to the sender as undeliverable.
The sender of the e-mail must maintain a copy of any notice sent electronically and evidence of the transmission of the e-mail.
This section does not preclude service of notices by any other means permitted by law.
This language comes directly from the statute and must be included either within the rental agreement or as a separately signed addendum in order to be valid under Florida law.
Need Help Updating Your Lease Agreements?
At Andrew Douglas, P.A., we help landlords, property managers, and real estate investors stay compliant with Florida’s evolving landlord-tenant laws. We can:
- Update your lease to include the electronic notice addendum
- Review your current notice procedures for legal compliance
- Help you adopt efficient, defensible communication systems
Visit DouglasFirm.com to learn more or request a consultation.
Stay compliant. Stay protected. Embrace the future of landlord-tenant law—legally.